DH Benelux 2025

Practicalities

Location and Logistics

The venue for DHBenelux2025 is Vrije Universiteit Amsterdam (VU). The Vrije Universiteit Amsterdam is a public research university in Amsterdam, Netherlands, being founded in 1880.

The workshops on Tuesday 3 June will be held in the New University (NU) Building. The main conference (4-6 June) will be held in the VU Main building (hoofdgebouw). See the photos and the map below (also pdf).

VU on Google Maps

This VU page has all the information about accessibility and how to get to VU.

Workshop rooms

The workshop rooms are in the NU building on the 2nd floor (NU-2A55, NU-2A53, NU-2A45, NU-2A54) , 4th (NU-4B47) and 5th floor (NU-5A59). The coffee and lunch breaks are on the 2nd floor of that building.

Main conference rooms

The main conference will be held in three rooms:

  • The Auditorium will host the keynote sessions, opening and closing sessions as well as some of the parallel sessions. From the main entrance of the Main Building, walk up the stairs on the right until you reach the foyer and then left again up the stairs to the Aula level. If you walk left here, you will see the Auditorium on your left, 1st floor.
  • HG-2a33 and HG-2a24 will host the other parallel sessions. These can be found on the 2nd floor of the Main Building.

The coffee and lunch breaks as well as the demo / poster sessions will be held on the first floor, behind the Aula.

Instructions for Participants

Paper presentations

  • The presenters should bring their own slides and devices. They have the option of uploading the slides also to Zenodo for archiving but should organise to present their own slides from their own devices for the presentation.
  • The oral presentations (limited to 20 min.) will be followed by 10 minute- question-answer (QA) sessions. 
  • The presenters are kindly requested not to exceed the presentation time to respect the schedule and the presentation time of other speakers. In case of overtime, the session chairs can intervene and move to the next presentation in the session to prevent delays.
  • For first time presenters, it will be useful to prepare their presentations and practice their slides beforehand to be able to manage the time requirements during the conference.

Posters

  • The poster session will be on Wednesday 4 June from 15.00-16.30 in the main coffee space (behind the Aula).
  • Posters can be put up during the coffee or lunch break of that day and will need to be taken down by the end of the next day (5 June).
  • Posters can be A0 or smaller (portrait orientation).

Demonstrations

  • The demo session is on 5 June from 15.00-16.30 in the main coffee space (behind the Aula).
  • Please bring your own computing devices. We provide a mix of standing and sitting tables, extension cords, but no extra screens.
  • The demo session will be in the same space as the poster session and free spaces on the poster boards can be used if necessary.

Photography policy

Although we do not plan to have professional photographers at the scene, we expect that participants will want to take pictures of presentations, posters and demos and potentially share them on social media platforms. At the registration desk, we will provide stickers for your badge if you explicitly do not wish to be included in such photos.